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PM^Time™ - Advanced Project Time Management

We believe that the schedule is the essence of a project.  If you can't get your schedules right, then you are at a significant disadvantage in terms of managing your projects and increasing the risks to your project.

While PMComplete Pty Ltd has extensive, practical experience in all 9 PMI® PMBOK® Knowledge Areas and all 5 PMI® PMBOK® Process Groups, we are an acknowledged authority and experts in Advanced Project Time Management.

There are many companies that do a great job of teaching you the basics of Project Time Management as defined in the PMBOK®.  We specialise in the Advanced aspects of Project Time Management.

You may think you know all there is to know or all you need to know about project scheduling, but once you have attended one of our courses or consulted with us, you will be amazed at how little you knew, how effective our knowledge transfer methods are and how much improvement you have gained in the management of your schedules.

Advanced Project Time Management Products

PMComplete Pty Ltd provides Advanced Project Time Management products in the following areas.

Project Time Management Definitions

The following PMComplete Pty Ltd standard collateral are designed to be used as an integrated, off-the-shelf suite of definitions that require minimal changes and can be used as a starting point for an enterprise to tailor to become its own Project Time Management:

Project Time Policies

CMMI Integrated Project Management Timesheets

Project Time Process

Estimate and Quotation Management PMBOK® Project Time Management Timesheet Management

Project Time Procedures

Estimating Project Schedule and Cost Maintaining Timesheets

Project Time Check Lists

Schedule Development Schedule Analysis Project Time (Schedule) Management Check List Reviewing a Project's Schedule Estimating Rules of Thumb

Project Time Standards

Project Time (Schedule) Management Standard Task Name Verb Standards

Project Time Guidelines

Project Time (Schedule) Management Guideline

Project Time Patterns

A resource can not/does not start on time A resource does not complete a work product review on time All time contingency is used Resources working excessive amounts of overtime Project Sponsor is not supplying quality time to the project Some time contingency is used Timebox Vendor asks to see your master schedule Client asks to see your master schedule Project Schedule Development Workshop Project Schedule Progress Review Meeting Submission of project schedule for approval Vendor delays raising a change or variation Vendor delays producing a work product Unreasonable project end date sete Suspend (put on hold) a project Stop (cancel) a Project Senior management delays approving a work product Re-start a project Obtaining estimates from recalcitrant team members Looks like project end date will be late If it doesn't add value, don't do it Client delays producing a work product Client delays approving a work product A stage gateway date is late A milestone date is late

Project Time Glossary

Glossary of project time terms and abbreviations

Project Time Constraints and Obstacles

Project team members will need to continue to perform BAU activities while working on the project

Project Time Assumptions

The vendor will make decisions and respond to the RFI on a prompt basis and as defined in the project schedule The selected vendor will be available to start as defined in the project schedule The Client will make decisions on a prompt basis and as defined in the project schedule The Client will approve all work products on a prompt basis and as defined in the project schedule All vendor time estimates are sufficient All project team members will work a standard week (Monday - Friday excluding local public holidays) All project team members will work a standard day (8:00 - 17:00) Microsoft® Project will be used as the scheduling tool

Project Time Expectations

That the project will be delivered on time

Project Time Project Objectives

To deliver the project on time To not miss any major milestones To not create any unplanned delays

Project Time Risks

That the scheduled GO LIVE date will not be met That the project will start late That project milestones will not be met That dependent changes to other systems will not be available on schedule

Project Time Moment of Truth Activities

Installation Planning Workshop Joint Application Development (JAD) Workshop Phase Zero Interview Meetings Phase Zero Report Presentation Meeting Project (Team) Kick-Off Workshop Project Audit and Health Check Review Meetings Project Business Case Review (BCR) Meeting Project Change Control Board (CCB) Meetings Project Contract Performance Review Meetings Project Gateway Review Meetings Project Management Planning Workshop Project Monthly Performance Reviews Project Phase Kick-Off Workshops Project Request Review (PRR) Meeting Project Review Board (PRB) Meetings Project Schedule Development Workshop Project Schedule Progress Review Meetings Project Startup Review (PSR) Meeting Project Steering Committee (PSC) Meetings Submission of Project Change and Variation Reviews Submission of Project Management Plan (PMP) Review Submission of Project Schedule for Approval Review

Project Time Key Decisions

What type of scheduling will be employed (eg, waterfall, prototyping, critical chain, etc)? How many releases, iterations, sprints, versions, builds, revisions, timeboxes, prototypes or code drops will be performed? How will original schedule activities be identified and estimated? When will we freeze the schedule baseline? How often will we review schedule progress? Who needs to be told about schedule performance? Who has to complete timesheets? What level of activity granularity should the schedule be decomposed to? What is the project type (governs which schedule template to use)? How many schedules will we keep, who is responsible for each and how will they be integrated?

Project Time Reviews/Inspections/Assessments

Project Schedule Reviews Project Schedule Progress Reviews

Project Time Meetings and Workshops

Project Schedule Development Workshop Project Schedule Progress Review Meeting

Project Time Templates

Project Management Plan (PMP) Template Project Schedule Management Plan Template Project WBS Dictionary/RAM Templates Project Schedule Templates Template Schedule Risks Project Management Activities Schedule Microsoft® Project Usage Guide

Project Time RoadMaps

Project Time Management PMBOK® Activity Definition PMBOK® Activity Sequencing PMBOK® Activity Resource Estimating PMBOK® Activity Duration Estimating PMBOK® Schedule Development PMBOK® Schedule Control Project Work Management Timeboxing Project Schedule Development Workshop Project Schedule Progress Review

Microsoft® Project Add-In Schedule Debugger

This tool consists of a series of Filters that can be quickly added to each schedule by way of the Microsoft® Project Organiser.  When these Filters are applied, they display errors in your schedule, thereby allowing you to repair them quickly.

Schedule Analysis Tool

This tool imports project schedules and then produces a detailed analysis of suggested improvements and things that are probably wrong (there are rarely any absolutes in project management).  This analysis is for those who are serious about their project scheduling and want them to be more than just a "pretty bar chart".  Because it is a program and not just a set of simple filters, it can perform many more checks than the Microsoft® Project Add-In Schedule Debugger tool (above).

This tool can also check schedules for compliance with the PMI® Practice Standard for Scheduling.

This tool will materially assist you to improve the quality of your schedules.

The analysis performed and resultant report is very useful for Project Management Office staff and independent schedule reviewers to assess schedule quality.

Microsoft® Project Terms versus PMI® PMBOK® Terms

A succinct document that indicates the differences between Microsoft® Project terms and PMI® PMBOK® terms

Microsoft® Project Quick Reference Card

A summary card that assists in navigating around Microsoft® Project.

Microsoft® Project Usage Standards

A set of standards for using Microsoft® Project in an enterprise.

Advanced Project Scheduling Using Microsoft® Project Book

A 147 page book on advanced project scheduling techniques and solutions to common scheduling scenarios.

Advanced Project Time Management Services

PMComplete Pty Ltd provides Advanced Project Time Management services in the following areas.

Microsoft® Project Usage Reviews

Being experts in the use of Microsoft® Project together with our suite of tools, allows us to assess individual System User's competency levels very quickly.  We can quickly assess usage patterns and make recommendations for correcting these, including development and delivery of hands-on training.

Project Schedule Reviews

PMComplete Pty Ltd can review your project schedule, either on-site or remotely and provide you with a written report of what is wrong with it and why, together with suggestions for improving it.

Project Schedule Fast-Tracking

Project Time Management Methodology Development

Because we have a great deal of pre-written material (see above) and we have done this many times before, we are able to quickly assess an enterprise's requirements and tailor our material to suit.

Project Time Management Methodology Reviews

Consulting on Techniques for Managing the Schedule Impacts of:

• Risk Management
• Contingency Management
• Baseline Management
• Critical Path Management
• Technical Performance Management
• Change and Variation Management
• Defect Management
• Business as Usual Management
• Agile Project Management
• Joint Application Design (JAD)
• Pre-Sales to Post-Sales Schedule Conversions
• Generic to Specific Resource Loading
• Mission Critical Projects
• "Must Deliver-By Date" Projects
• Range of Estimates
• Critical Chain Scheduling
• Iterative Scheduling
• Rolling Wave Scheduling
• Timeboxing Scheduling

Microsoft® Project:

• Training
• Usage Standards
• Report Presentation and Formatting Standards

Schedule Analysis and Improvement Recommendations

Related Topics:

• Timesheet Management
• Action Item Management
• Issue Management
• Milestone Management
• Personal Time Management:
• Meeting Management

Project Management Frameworks and Methodologies Consulting:

PMComplete Pty Ltd has experience in the following:

• PMBOK®
• PRINCE2™
• CMMI®

Advanced Project Scheduling 1-Day Training Course

A one-day intensive course for Project Managers.  This course addresses advanced project estimating, scheduling and resourcing techniques.  

Please contact PMComplete Pty Ltd for further information and pricing.